Scheduling Guidelines

Greetings,

Here are some important reminders/tips on scheduling requests that will assist the schedulers:

• All calendar items (meetings, trainings, off days, etc.) must be sent to the Outlook Calendar at least 48 hours in advanced – preferably much sooner than that. This has been increased to 48 hours unless there is an emergency.

• If last minutes changes come up, send the change to the Outlook Calendar, but you MUST ALSO notify the schedulers in person (Do not email or leave voicemail as they may not get the information in a timely manner). If the week’s schedulers are not available, please talk to Paty or Mary Frances. If they are not available, this is the list approved schedulers: Sara Borders, Linda Breaker, Darcy Casavant, Marcia Chapman, Velma Freudenthal, Saima Kadir, Joe McDonald, Katy Tomfohrde, and Sondee Weiss.

• Please remember to initial the Subject portion of your request (i.e.: SB – Meeting)
  

• Your supervisors or managers should be aware of all additions, changes, updates, etc. that are submitted to the Outlook Calendar
  

Thanks,

mvc